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June 14, 2025

Pool Party Rentals

Aquatic Center • 204 Park Street Mt. Horeb, WI  53572 Organized by Mount Horeb Recreation Department
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About this event

Description

Whether it’s a birthday party, graduation party, or just a fun gathering, make sure you're prepared to maximize your fun at the pool. We provide the pool, lifeguards, and tables; the rest is up to you!

These are PRIVATE RENTALS - there will not be any other patrons using the pool during your rental time.

The renter must be at least 18 years of age and act as the designated contact to coordinate all rental matters. This person must also be present throughout the duration of the event.

All Pool Party reservations must be completed at least two (3) weeks in advance. First come, first serve basis - only one (1) party is scheduled per time slot on a given day.

Renters will have use of the pool deck for the duration of the event and the following:
  • All tables near the concessions area
  • Use of freezer ice cream ONLY
  • 1.5 hours of swimming in our main swimming pool (baby pool is not available during parties)
  • Use of our slide and plunge pool (if requested)
  • Use of south side outdoor entry restroom (locker rooms/showers are not available during parties)
Please keep in mind...
  • The entire party will be outdoors.
  • All pool rules and regulations still apply. Renters will be responsible for sharing a copy of our Pool Safety Rules with guests prior to the reserved date.
  • Changes, alterations, or defacement of property of the facility, its furnishings, or equipment will not be permitted. Any person or group causing damage will be required to pay for current cost of repair, including labor, or replacement to restore furnishing or equipment to its original condition.
POOL PARTY GUESTS AND ADDITIONAL GUESTS

A guest is anyone stepping onto the pool deck even if they do not plan to swim; this includes: parents, children, siblings, grandparents, and anyone else who will be attending*.

  • Each guest will receive a wristband which the renter will be required to pick up on the reserved date and distribute to their party guests. All party guests must wear their wristband for the duration of the event.
  • If your total number of guests puts you into the next fee structure, you will need to pay the additional amount due before your rental event. If you end up having more guests on the day of your event, you must drop off the additional amount owed in the Recreation Department drop box prior to entering the facility.
  • Keep in mind; you must have at least one (1) adult chaperone per ten (10) children.

*Our Village pools have maximum occupancy limits established by Public Health Madison & Dane County. All guests entering the pool facility are considered an occupant whether they intend to swim or not, because lifeguard to patron ratios apply to everyone on the pool deck and once a patron has entered the facility, they are under our liability and will be provided with care in the event of an emergency.

FOOD AND BEVERAGE
  • Outside food and drink WILL be allowed during parties in the concession area ONLY. Pizza or sandwiches are recommended due to limited space and prep area.
  • Please note there is no fridge space available at the Aquatic Center. You may bring a cooler to keep food/drink cold.
  • Our freezer will be available to store ice cream ONLY. An Aquatics Staff member will assist you with putting those item/s in the freezer. Please speak to a staff member at the beginning of your party regarding this.
  • No alcohol or glass containers allowed.
DECORATING
  • Make the space your own by decorating with tablecloths, place settings, balloons and signs; make sure they are well secured in case of windy conditions.
  • To set-up, the renter (and anyone assisting) will have access to the concession seating area 10 minutes prior to the event.
  • To clean-up, the renter (and anyone assisting) should have everything cleaned up by the ending time listed for their party. The renter is responsible for: taking down all decorations, removing table coverings and throwing them away, cleaning up and throwing away all trash, and making sure any food/drink spills are cleaned up.


PLEASE NOTE - A request can be denied if:
  1. The facility is not available for some reason
  2. The renter has an unsatisfactory use record, or
  3. The rental could be detrimental to the best interests of the Village as determined by the Recreation Director. The Village reserves the right to reschedule any previously approved rental in the unlikely event that the facility cannot be used, or there is a conflicting activity.
CANCELLATIONS/REFUNDS

If for some unforeseen reason your party needs to be cancelled, please notify the Recreation Department office (608) 437-3400 as soon as possible.

  • Cancellations requested at least 14 days prior to the reservation date will receive a refund minus a $10.00 administrative charge (convenience fees are non-refundable).
  • Cancellations requested 7-13 days prior to the reservation date will receive a fifty percent (50%) refund (convenience fees are non-refundable.)
  • Refunds will not be provided if you cancel less than 7 days prior to your reservation date.
  • Inclement Weather: If an event must be cancelled due to inclement weather, then the event can be rescheduled to another date during the rental season. If a suitable make-up date cannot be found, then renters will receive a check refund of their rental fees (minus a $10 administrative charge, convenience fees are non-refundable.)
*Card payments will be refunded back to the same card used to pay. Cash/check payments will be refunded by check and take approximately 2-3 weeks.

Sub-Activities

When

June 14, 2025

10:30 AM to 12:00 PM

Saturday

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Age and Gender

Ages 18-255 · Co-Ed

Location

Aquatic Center

204 Park Street Mt. Horeb, WI  53572

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